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Switched from paper sign-in sheets to QR codes for check-in at our Seattle conference last month
I used to print out 200 sign-in sheets for every event, then spend 3 hours after typing names into a spreadsheet. People would scribble illegible emails and skip phone numbers. Last month for a 150-person conference in Seattle, I put QR codes on every table and had people check in on their phones. It cost me $30 for a month of a QR tool. The export gave me clean CSV data with time stamps. Now I skip the whole manual data entry mess. Anyone else made the switch and found a tool that handles bad wifi connections?
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the_tessa9d ago
Weren't you worried about people just scanning the code and then walking away without actually filling anything out? I feel like with paper at least you can physically watch them scribble their name, but with QR codes people might just pretend to do it and then bounce. I've seen it happen at my own events where folks scan, get distracted by a notification, and never finish the form. How did you handle that part? Did you have someone at the door checking that the data actually came in?
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