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Switched from paper sign-in sheets to QR codes for check-in at our Seattle conference last month
I used to print out 200 sign-in sheets for every event, then spend 3 hours after typing names into a spreadsheet. People would scribble illegible emails and skip phone numbers. Last month for a 150-person conference in Seattle, I put QR codes on every table and had people check in on their phones. It cost me $30 for a month of a QR tool. The export gave me clean CSV data with time stamps. Now I skip the whole manual data entry mess. Anyone else made the switch and found a tool that handles bad wifi connections?
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the_tessa1mo ago
Weren't you worried about people just scanning the code and then walking away without actually filling anything out? I feel like with paper at least you can physically watch them scribble their name, but with QR codes people might just pretend to do it and then bounce. I've seen it happen at my own events where folks scan, get distracted by a notification, and never finish the form. How did you handle that part? Did you have someone at the door checking that the data actually came in?
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terry_carter1523d ago
Brought up the same thing to my team actually when we first switched to QR codes. Had this one guy at a conference who scanned the code, nodded at me, then just pocketed his phone and walked straight to the coffee station. Turns out he was a vendor who already registered online but yeah, @the_tessa your concern is totally valid. We ended up having a dedicated person at the door with a tablet pulling up the live submission list to cross-check names as people walked in. It was ugly at first with the lag and everything but after a couple of events the process smoothed out. Still though, I always wonder how many people just scan and never finish the form without us catching it.
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